Minutes of St Briavels Music Society Annual General Meeting
17th October, 2021
St Briavels Church
Present: Corinna Arnold (Chair) Margaret Ralph (Secretary) David Rees (Treasurer) Mike Haines (Programme Secretary) Martin Fenn-Smith, Michael Bradley
Members present: Committee members (as above), Jenny Clifford, Gill Wright, Judy Craven, Mike Topp, Alice Hogge, Jean Prandy, Ken Prandy, Tony Green, Lesley Green, Richard Jones, Joanna Bradley
Non-members present: None
Welcome The Notice of AGM dated 17th September 2021 gave the 21 days notice required under the Constitution.
There were 17 attendees in total which, being more than 10 or 10% of the present membership of the Society, constitutes a quorum under the provisions of the Constitution.
Keith and Sue Norman, Maggie Biss
2. Minutes of 2020 AGM held on October 28th 2020
These were made available at the start of the meeting. There were no Matters Arising.
Adoption of the minutes: Proposed by Judy Craven; seconded by Martin Fenn-Smith. Agreed unanimously.
3. Chairman’s Report
Corinna said that Wye Valley Music had moved from online concerts during lockdown held jointly with other music organisations such as the Hay Music Trust, to, more recently, live events beginning in June. These live events have been short, back-to-back, one-hour concerts with socially distanced seating and are now finally beginning full length concerts again, though still at limited capacity. This has had an impact on our finances, which saw a drop in income but with a corresponding drop in expenses, leaving us still in the black.
Corinna then spoke briefly about the two outreach programmes:
These programmes embed what WVM considers vital--bringing classical chamber music to a broad audience while providing opportunities for musicians—particularly young ones—to perform in public. Working with the very young as well as with people with dementia, using music, expands our reach into our local community.
The outreach programmes must be self-sustaining and cannot and do not depend on WVM for funding. Corinna said that if anybody was interested in donating to these projects or had any ideas about where to look for financing, then to please let the committee know.
Committee membership is unchanged from last year. Alice Hogge will formally join the Committee next year as a representative of WVMiM.
In conclusion Corinna thanked all the members of the committee for their generous help and support over the past year.
There was one comment – ‘Congratulations’ from Judy Craven, but no questions. The report was duly accepted.
4. Secretary’s Report
The secretary reported that there are currently 119 members, of whom 24 are silver members. Last year’s total was 118, with 18 silver members.
Margaret referred to our online events as well as the recent reintroduction of live performances, albeit socially distanced and with reduced audience numbers. She welcomed Alice Hogge to the Committee as a co-opted member; Alice will stand for formal membership at next year’s AGM, where she will represent WVMiM. The piano was recently tuned by Philip Kennedy and is in good condition, giving no cause for concern. Margaret also mentioned the donation of an additional asset, an electronic piano keyboard, which will be used for WVMiS. The assessed value will be provided at next year’s AGM. Margaret asked for all to consider whether they could help in any way with Wye Valley Music, or knew of someone who might be interested and if so, to let the committee know by email or in person.
There were no questions and the secretary’s report was unanimously accepted by those present.
5. Treasurers Report
Copies of unaudited accounts were made available at the start of the AGM.
Income and expenditure are both down on last year: Total income for 2019/20 was £15,795 while total expenditure for 2019/20 was £14,350. Therefore for 2019/20 overall income minus expenditure was £1,445. In 2020/21, by contrast, total income for 2020/21 was £10,032 while total expenditure for 2020/21 was £5,100, leaving WVM with income minus expenditure of £4,932 for the year.
Membership subscriptions have stayed stable. Available cash is £12,238 while cash assets stand at £4,950.
Questions/comments: Judy Craven asked for an email reminder when membership renewal is due.
Approval of accounts: Proposer: Judy Craven; Seconder: Michael Bradley. Approval of accounts accepted unanimously.
6. Election of Officers and Committee
There were no changes to the Officers and Committee from last year. Alice Hogge was co-opted onto committee as a representative of Wye Valley Music in Mind; she will formally stand for election to the Committee at the next General Meeting.
7. Appointment of Independent Examiner
WVM accounts were reviewed by an independent examiner and it is proposed to do the same for 2022’s accounts.
Proposed by Alice Hogge; seconded by Margaret Ralph. Unanimously agreed by all those present.
8. Proposal to amend the Constitution
Constitutional amendments regarding wording that will make reference to the WVM’s two outreach programmes will be put forward at next year’s AGM. Prior to this, approval for such a change will be sought from the Charity Commission.
9. Programme Manager’s Report
Mike Haines referred to WVM’s online concert collaboration with Hay Music Trust during lockdown as a successful exploration of new approaches but no replacement for live events. The backlog of concerts that were postponed from March 2020 meant a glut of concerts over the summer. WVM’s current live monthly programme is set through to June 2022. The programme has a good balance of new music and traditional music, with a mix of soloists, duos, trios and quartets. The Christmas concert will be by choral group Hexad and it is hoped that relaxation of Covid restrictions will allow a full church. Next April pianist Clare Hammond will do a Family Concert open to all, especially those she has worked with in schools. WVM’s concerts are approximately half in St Briavels and half in Monmouth, with the occasional concert in Chepstow too. WVM welcomes feedback about the programme as well as the move to have more afternoon concerts.
10. Outreach Programme Reports
11. Items for discussion.
There were no additional items for discussion raised or submitted prior to the meeting.
The Chair thanked everyone who had attended and the meeting closed at 16.45.