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St Briavels Music Society

Unincorporated Association 

Registered Charity No 1092645

 

CONSTITUTION
 

As approved at the 2000 Annual General Meeting held on 11th January 2001 and amended at the Extraordinary General Meetings held on 19th July 2001 and on 25th May 2002 and at the Annual General Meetings held on 24th March 2018 and 28th October 2020.

1. Name

The name of the Society shall be the St Briavels Music Society, hereinafter referred to as the Society
 

2. Objects

The objects of the Society shall be:

1. to promote and encourage interest in music for the enjoyment and education of the public;

2. to arrange concerts and lectures on music, such events to be exclusively charitable; 

3. to provide opportunities for musicians, particularly young musicians, to perform in public.
 

3. Membership

The members of the Society shall be those who pay the annual subscription at the appropriate rate or rates as shall be determined at the Annual General Meeting of the Society, all subscriptions being payable in advance.

Every member shall have one vote.

The Committee has power to terminate the membership of any individual, provided that the decision of the Committee (with the exception of (a) the individual concerned if a member of the Committee and (b) any member of the Committee making or connected with the complaint against the individual) is unanimous both as to the termination and as to there being good reason for it, and provided that the individual concerned shall have the right to be heard by the Committee, accompanied by a friend if desired, before a final decision is made.
 

4. Officers and Committee

The management of the Society shall be in the hands of a Committee consisting of the following Officers - Chairman, Secretary, Treasurer, Concert Manager - and not more than eight other members; the Officers and the other Committee members shall be elected by and out of the Society's members at the Annual General Meeting; they shall hold office until the next Annual General Meeting and be eligible for re-election.

 

 

5. Management

All the arrangements for the concerts and other events and the control of finance shall be in the hands of the Committee.
 

6. Powers

In furtherance of the objects but not otherwise the Committee may exercise the following powers:

6.1. power to raise funds and to invite contributions provided that in raising funds the Committee shall not undertake any substantial permanent trading activities and shall conform to any relevant requirements of the law;
 

6.2. power to buy, take on lease or in exchange any property necessary for the achievement of the objects and to maintain and equip it for use; 
 

6.3. power subject to any consents required by law to borrow money and to charge all or part of the property of the Society with repayment of the money so borrowed; 
 

6.4. power to co-operate with other charities, voluntary bodies and statutory authorities operating in furtherance of the objects or of similar charitable purposes and to exchange information and advice with them;
 

6.5. power to establish or support any charitable trusts, associations or institutions formed for all or any of the objects;
 

6.6. power to appoint and constitute such advisory committees as the Committee may thinks fit;
 

6.7. power to appoint a holding trustee to hold assets on behalf of the Society. The holding trustee shall not be a member of the Committee;
 

6.8. power to buy indemnity insurance for members of the Committee;
 

6.9. power to co-opt at any time any individual who, in the opinion of the Committee, can contribute to the achievement of the Objects of the Society; such co-opted member shall be a member of the Committee only until the next AGM, when the co-opted member must seek election to the Committee;
 

6.10. power to use other names for marketing purposes, always provided that they serve and reflect the Objects of the Society; in particular the use of the name Wye Valley Music;
 

6.11. power, in carrying out the Objects of the Society, to promote and encourage interest in music among young people, in particular through the organisation of workshops, including in collaboration with schools;
 

6.12. power to do all such other lawful things as are necessary for the achievement of the Objects of the Society.
 

7. Meetings and Proceedings of the Committee

7.1. The Committee shall hold at least four ordinary meetings each year. A special meeting may be called at any time by the Chairman, or by any two members of the Committee, upon not less than four days' notice being given to the other members of the Committee of the matters to be discussed but if the matter includes the appointment of a co-opted member then not less than twenty-one days' notice must be given;

 

7.2. The Chairman shall act as chairman at meetings of the Committee. If the Chairman is absent from any meeting, the members of the Committee present shall choose one of their number to be chairman before any other business is transacted;


7.3. There shall be a quorum when at least one half of the number of members of the Committee for the time being are present at a meeting, except as required by para 7.4 below;


7.4. Every matter shall be determined by a majority of votes of the members of the Committee present and voting on the question, but in the case of equality of votes, the chairman of the meeting shall have a second or "casting" vote. However, when it is proposed that the Society borrow moneys or charge its assets, the unanimous agreement of all members of the Committee shall be required;


7.5. The Committee shall keep minutes of the proceedings at meetings of the Committee and any sub-Committee, and shall ensure that these are stored safely, and that they are available for inspection as required;
 

7.6. The Committee may from time to time make and alter rules for the conduct of their business, the summoning and conduct of their meetings, and the custody of documents. No rule may be made which is inconsistent with this constitution;
 

7.7. The Committee may appoint one or more sub-Committees, consisting of three or more members of the Committee, for the purpose of making any enquiry or supervising or performing any function or duty which, in the opinion of the Committee, would be more conveniently undertaken or carried out by a sub-Committee: provided that all acts and proceedings of any such sub-Committee shall be fully and promptly reported to the Committee.
 

8. Equal Opportunities

No individual shall be excluded from membership of the Society or debarred from any official capacity on the Committee on the grounds of sex, race, colour, age, religion, sexual orientation, disability or political affiliation.
 

9. Finance

1. The financial year shall end on 31st July; 

2. A banking account shall be opened in the name of the Society and cheques shall be signed by any two of the Officers;

3. The Society shall receive donations, grants in aid and financial guarantees. Admission to any or all of its concerts shall be open to the public;

4. The income and property of the Society from wheresoever derived shall be applied solely towards promoting the objects of the Society as set forth above and no portion thereof shall be paid or transferred either directly or indirectly to any member or members of the Society except in payment of legitimate expenses incurred on behalf of the Society.

 

10. Annual General Meeting

Within three months of the end of each financial year the members shall be summoned to an Annual General Meeting of which at least twenty-one days' notice in writing shall be given to all members.

The Committee shall present to each Annual General Meeting the report and accounts of the Society for the preceding year.

Nominations for election to the Committee must be made by members of the Society in writing and must be in the hands of the Secretary of the Committee at least 14 days before the Annual General Meeting. Should nominations exceed vacancies, an election shall be held.


11. Extraordinary General Meeting

An Extraordinary General Meeting, of which at least twenty-one days' notice in writing shall be given to members, may be called for by the Committee or upon written request to the Secretary signed by at least ten or 10% of the members of the Society, The notice must state the business to be discussed.
 

12. Procedure at General Meetings

The Secretary or other person specially appointed by the Committee shall keep a full record of the proceedings at every General Meeting of the charity. There shall be a quorum when at least 10% of the members of the Society at the time or ten members, whichever is the greater, are present at any General Meeting.

13. Accounts

The financial accounts shall be audited or examined to the extent required by legislation or, if there is no such requirement, scrutinized by a person who is independent of the Committee and then submitted to the members at the Annual General Meeting.
 

14. Alterations to the Constitution

The constitution may be altered by a two-thirds majority of the members present and voting at any General Meeting, provided that fourteen days' notice of the proposed alteration has been sent to all members and provided that nothing therein contained shall authorize any alteration which shall have the effect of the Society ceasing to be a charity.

No alteration may be made to clause 1 (the name of the charity), clause 2 (the objects), clause 9 para 4 (distribution of assets), or clause 15 (dissolution), without the prior written consent of the Charity Commission.

The Committee shall send the Charity Commission a copy of any alteration made under this clause.
 

15. Dissolution

In the event of the Society being wound up, any assets remaining upon dissolution after payment of proper debts and liabilities shall be transferred to a charitable institution or institutions having similar objects to those of the Society.
 

---oOo---

Wye Valley Music

Founded 1967
Registered Charity 1092645

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